Entering cost of sales or direct costs

The Cost of sales of Cost Of Goods Sold (COGS) refers to the direct costs of producing the goods sold by a company. This amount includes the cost of the materials and labor directly used to create the good. It excludes indirect expenses, such as distribution costs and sales force costs. To deliver your product or service to your customers, you'll incur some necessary costs. If you manufacture your product, for example, you'll have to spend money on raw materials and labor. If you're a retailer, you'll likely have to spend money buying products wholesale. If you're a restaurant, you'll have to spend money on raw ingredients and servers.

Service-based businesses often have a smaller number of direct costs than product-based businesses, but they still have direct costs in most cases.

If you're not sure whether a cost is a Cost Of Sales, here's a good rule of thumb, if you want to know if an expense falls under COGS, ask: "Would this expense have been an expense even if no sales were generated?" Meaning if you sold no product at all this month, would you still have this cost to pay? If the answer to that question is no, then the cost is most likely a cost of sales. 

Learn more about cost of sales and operating expenses, see: What is the difference between cost of sales and expenses?

Cost of Sales wizard guides you to how to enter/edit cost of sales data. Upmetrics gives you five ways to forecast cost of sales. You'll choose the type when you set up a cost of sales by clicking the appropriate radio button:

You can also add personnel cost of sales(direct labor)—that is, personnel such as factory workers or servers—whose expenses you want to treat as cost of sales(direct costs).

In this article

Why are cost of sales important?

If your cost of sales are going up, you're earning less profit. It might be time to start looking for new suppliers or cut costs in your business.

Separating cost of sales from other expenses also lets you understand your  gross margin. This key metric, which appears in the Profit and Loss statement, is calculated this way:

Gross Margin = Revenue – Cost Of Sales

Gross margin is a good top-line measure of how efficient your company is at delivering its products and services. Not only that, it tells you how much profit your business has on hand to cover its operating expenses. (A larger gross margin means that after those operating expenses are paid, you'll still have profit left over.)

Entering costs for a specific revenue stream

We recommend using this method whenever possible.

Note: A cost of sales entered under a specific revenue stream can only be linked to that revenue stream only.

1

In your financial forecasting tool, Under a  Revenue Stream Click on Add Cost Of Sales button:

2

In the overlay that appears, Select Cost of sales type from the list:

  • If you choose Constant Amount, enter the amount of this cost to apply to each day/week/month/quarter/year of your plan. (The cost can represent a per unit, per customer, or per hour cost, depending on the revenue stream you selected):
  • If you choose Per Sales, Best to use when there are some costs are directly associated with the unit sales of product or service or customer.
  • If you choose % of Overall Revenue or Any Specific Revenue Stream, Best to use when Cost of goods sold associated as percentage of overall revenue or revenue of specific revenue stream.
  • If you choose % of other cost of Sale, Best to use when a cost directly associated/related as percentage of any other Cost Of Sales.
  • If you choose Varying amount over the time, If none of the above models are applicable of if you already have a detailed forecast in excell or enter the amounts of the unit cost in any months in which you'll incur them:
3

Click Next, follow wizard, Save and Close.

Editing or deleting cost of sales

1

To delete a cost of sales, click on Delete Cost of Sales button on cost of sale item:

2

To edit a cost of sales, click on table button on cost of sales item.

Where does this entry appear in the financial statements?

The only financial statement in which you'll see your cost of sales listed by name is the Profit and Loss:

The cost of sales do calculate into the Balance Sheet and Cash Flow statement, but not explicitly. Instead, your cost of sales are used to calculate your available cash, which appears in the Assets portion of the Balance Sheet:

In the Cash Flow statement, your cost of sales are part of the highlighted lines below:

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